REMOTE WORK ARRANGEMENT (“RWA”) AGREEMENT

Please complete and submit to Human Resources.

Employee Information	
Name:		Manager’s Name:	
Title: 	Department: 	
Work Phone Number: 	Cell Phone Number:	
Home Address: 	
City: 	State: 	Zip Code: 	
Telecommuting Start Date: 	Telecommuting End Date: TBD	

Beginning on the RWA Agreement (“Arrangement”) start date you will be performing all or part of your duties from your home or another remote worksite under the terms of this Arrangement with California Institute of the Arts (the Institute).

1.	During the Arrangement, you will perform your regular job duties as described in your job description. Your duties and the Arrangement may be changed at any time at the sole discretion of the Institute.

2.	You will perform your job duties and work your regularly scheduled work hours at home, or another facility designated/approved by your manager. If you are requested to report to the Institute while working remotely, you agree to do so promptly.

3.	Employees must use their CalArts email for all work-related communications.

4.	You will record your hours worked as required under the Federal Fair Labor Standards Act and California wage and hour laws. All staff working remotely must complete their timesheets as usual.
 
5.	If you are a non-exempt employee, you must record daily all hours worked. You are also required to take all meal and rest breaks in accordance with wage and hour laws. Working overtime must first be approved by your immediate manager/supervisor. You agree to devote your time, skills and energy to your duties with the Institute and will not accept any other employment or engage in any outside business during your regularly scheduled work hours

6.	Your duties, responsibilities, and conditions of employment (e.g. overtime, vacation, leaves of absence, workers’ compensation, etc.) will be governed by the Institute’s policies and procedures. You acknowledge and agree that the terms of this Arrangement do not alter your status as an at-will employee of the Institute.

7.	This Arrangement will remain in effect until the campus resumes normal business operations. 

8.	You acknowledge and agree that all Institute equipment, systems, computer programs, operating instructions, source documents, stored data and other information of any kind used or generated while working for the Institute, including tapes, disks, other media, processes, reports and information of any nature are property of the Institute and will immediately be delivered to the Institute at our request.  Additionally, you agree to abide by the Institute’s Technology Resources Policy which can be found here.
 
9.	You agree to adhere to all federal and state privacy and data protection laws and regulatory rulings applicable to the gathering, processing, storing and transmitting of information applicable to your performance under this Arrangement.  

10.	The Institute may determine the type of hardware and other equipment you will need while you telecommute and will make decisions in the Institute’s sole discretion to remove, discontinue or replace any equipment.  If you receive approval to use any of your own equipment, the Institute will not be responsible for any loss, damage or wear and tear. All the equipment provided/paid for by the Institute while telecommuting must be recorded by CalArts Information Technology department.

11.	You will not be reimbursed for travel expenses to and from the Institute, nor for any expenses related to your residential utilities such as heat, light or electricity. The Institute will pay for any business-related expenses associated with its business needs in accordance with the Institute’s Expense and Travel/Entertainment Guidelines.

12.	You agree that you are the only individual authorized to use the Institute’s equipment placed in your home and that you will use it only to carry out work for the Institute. You will reimburse the Institute for any loss or damage to the equipment in your home, except due to normal wear and tear.  

13.	You will defend, indemnify and hold harmless the Institute and all of its officers, agents, employees, contractors, etc. against all claims, demands or liability resulting from an injury or death of third persons, including members of your family or property damage caused by your willful misconduct, negligence or omissions in connection with performing your duties from your home unless such claims arise solely from the Institute’s actions or negligence.  Any injury you sustain while working at home in your designated work area must be promptly reported to your immediately manager/supervisor and Facilities Management to file a workers’ compensation claim to the carrier.

14.	Nothing in this Arrangement modifies or cancels any of the Institute’s provisions and policies in the Staff Handbook or any other policies.

15.	You agree to maintain liability insurance and coverage for theft of the Institute’s equipment sufficient to replace the equipment at its fair market value or any other claims or liability which arise out of and are determined to be your responsibility under this Arrangement.  

16.	This Arrangement concerns only your home and the manner of your work performance. This Arrangement does not constitute a contract of employment between you and the Institute.  Any tax consequences that you incur as a result of the Arrangement are solely your responsibility and should be determined by you and your tax advisor.

17.	This document represents the entire Arrangement on telecommuting between you and the Institute and except as provided herein, can only be modified in writing and signed by you and Human Resources.

I have read this Arrangement, the RWA policy and Schedule A below, understand its terms, and by signing below agree to be bound by its provisions. 

Employee Signature:		    Date:		
				
Manager Signature:		    Date:		
				
Human Resources Signature:		    Date:		

Schedule A	
Employee Name:			
Description of work to be Performed: 	
Work Schedule: 

Day	
Mark the	

Days to work Remotely	

Monday	

Tuesday	

Wednesday	

Thursday	

Friday	

	

	
Minimum Liability Insurance: Initial here acknowledging that you have current homeowner’s or renter's liability insurance coverage.  

Employee Initials: _________________________________________________________________________	
College Equipment: 

Description	
Serial Number	

	

	

	

	

	

	

	

	

Employee Signature:		    Date:		
				
Manager Signature:		    Date:		

CAIT
Signature:		    Date: